General Graduation Guidelines
Prior to the completion of your degree requirements, you
should request a graduation check from the Student Affairs Office (905 SEO).
This will help ensure that you have met all of the requirements necessary to be
eligible for graduation. The following are general guidelines to consider when
verifying your graduation eligibility:
an e-mail request for a graduation check to the Student Affairs Office,
with “Graduation Check” in the subject heading, at least one month prior
to the term you intend to graduate.
The email should include your name, UIN, program (if MS identify
project or thesis) and expected graduation term. The Student Affairs staff will review
your file to verify that you have met all course requirements to graduate.
You will be informed if you need to take additional courses or if you have
other missing requirements. This will provide you with sufficient time to
register for the necessary courses during your final semester.
will receive emails from the Student Affairs Office during the start of
each term regarding graduation deadlines. These emails will contain
important information about the necessary paperwork to graduate and
deadlines for submission of forms. Please pay careful attention to these deadlines. The Graduate College maintains strict
deadlines and exemptions are rarely granted. The deadlines will be posted on the
calendar for the student affairs website as well.
first step in the graduation process is submitting the “Intent to Graduate”. Inform
your advisor of your intention to graduate. To declare your intention to graduate
for a certain term you must complete the online Intent to
Graduate. Students should go to the University portal, https://my.uic.edu, and login.
In the "Academics" tab of the student part of the portal (you
may also have staff and faculty sections if you work on campus and/or are
a teaching assistant) go to the "Records" sub-tab. Choose
links, and then the link to Declare your
Intent to Graduate. Read the information carefully, and follow the
(You may view a short tutorial about the Intent to
Graduate form in the "Learning Hub" of the portal (if you are
logged in, go to the "My Announcements" portlet
and choose the Learning Hub; if you have not yet logged into
my.uic.edu - the Learning Hub is on the right.)
you are graduating with a Thesis/Dissertation, you must:
a “Committee Recommendation Form” three weeks prior to your
defense date. The form is
available on-line at http://grad.uic.edu/pdfs/CommRecForm.pdf.
The form must be filled out
on-line, printed, signed by your advisor and submitted to Room 905 SEO. Hand written forms are not acceptable.
the ‘Thesis Manual’ (available on the graduate college website at http://grad.uic.edu/ under ‘Graduate
Forms & Publications’) and ensure your thesis is in the approved
your defense date at least one week prior to the thesis submission
prior to or immediately following your defense, e-mail a
PDF copy of your thesis to the
CS Student Affairs Office for a format check.
sure you have the correct number of copies and that all the required
forms are completed and signed before submitting the thesis to the
graduate college. A detailed
checklist of the required documents is available in the thesis manual.
a copy of the thesis/dissertation to Student Affairs Office.
a member of your committee is not part of the UIC graduate college
faculty (post doc or visiting faculty) or non-UIC faculty, you have to
submit their Vita with the committee recommendation form.
PhD students must attach an abstract to the committee recommendation
form for both their preliminary exam and final dissertation defense.
PhD students must send an advertisement of their preliminary exam and
final defense at least a week prior their defense to the student affairs
office. Preliminary exam are
advertised to all faculty and final defenses to all faculty and graduate
you are graduating under the MS Project option, make sure your advisor and
the second committee member have ample time to read and approve your
project. The following must be
submitted by the project deadline:
copy of the project report. There is no specific format for this report,
but it should be a technically-focused and carefully written document. Check with your advisor as they may
have guidelines for formatting or other requirements for the project
of Approval” form, completed and signed by your advisor and the secondary
committee member. The form is
available in 905 SEO or can be downloaded from https://grad.uic.edu/pdfs/CertificateofApprovalMAproject.pdf.
all borrowed equipment and keys to Room 1120.
Please note that if you do not graduate in the semester you
submitted your ‘Intent to Graduate’, you submit the request again during the
term you intend to graduate. The
previous request will NOT be carried over to the next semester automatically.