CS Undergrad Employee Timesheet Info
Pay Periods, Due Dates, and Pay Dates: Spring and Summer 2024 Heading link
Pay Period | Due Date | Pay Date |
---|---|---|
1/7/2024 - 1/20/2024 | 2pm, Friday Jan. 19th | 1/31/2024 |
1/21/2024 - 2/3/2024 | 2pm, Friday Feb. 2nd | 2/14/2024 |
2/4/2024 - 2/17/2024 | 2pm, Friday Feb. 16th | 2/28/2024 |
2/18/2024 - 3/2/2024 | 2pm, Friday March 1s | 3/13/2024 |
3/3/2024 - 3/16/2024 | 2pm, Friday March 15th | 3/27/2024 |
3/17/2024 - 3/30/2024 | 2pm, Friday March 29th | 4/10/2024 |
3/31/2024 - 4/13/2024 | 2pm, Friday April 12th | 4/24/2024 |
4/14/2024 - 4/27/2024 | 2pm, Friday April 26th | 5/8/2024 |
4/28/2024 - 5/11/2024 | 2pm, Friday May 10th | 5/22/2024 |
5/12/2024- 5/25/2024 | 2pm, Friday May 24th | 6/5/2024 |
5/26/2024 - 6/8/2024 | 2pm, Friday June 7th | 6/18/2024 |
6/9/2024 - 6/22/2024 | 2pm, Friday June 21st | 7/3/2024 |
6/23/2024 - 7/6/2024 | 2pm, Friday July 5th | 7/27/2024 |
7/7/2024 - 7/20/2024 | 2pm, Friday July 19th | 7/31/2024 |
7/21/2024 - 8/3/2024 | 2pm, Friday August 2nd | 8/14/2024 |
8/4/2024 - 8/17/2024 | 2pm, Friday August 16th | 8/28/2024 |
Conversion Chart: Minutes to Tenths of Hours Heading link
1-2 min = .0 | 15-20 min = .3 | 33-38 min = .6 | 51-56 min = .9 |
3-8 min = .1 | 21-26 min = .4 | 39-44 min = .7 | 57-60 min = 1.0 |
9-14 min = .2 | 27-32 min = .5 | 45-50 min = .8 |
Timesheet Instructions Heading link
Use the PDF timesheet at the top of this page.
- Required fields: Name, UIN, UIC email, pay period, your signature
- Enter time for each week in corresponding sections – two weeks per timesheet
- For each day worked enter: date, start/end time and total number of hours for each day (use conversion chart to round up minutes correctly; also note that maximum hours allowed to work = no more than 8 hours each day, no more than 20 hours each week during the fall and spring semesters and 40 hours each week during Summer)
- Ensure that you do not report any hours worked on days that are official university holidays: Monday, January 15, 2024 (MLK Day); Monday, May 27, 2024 (Memorial Day) and Wednesday, June 19, 2024 (Juneteenth); Thursday, July 4, 2024 (Independence Day)
- Enter total hours for each week
Timesheet Submission Procedure Heading link
Procedure for student (employee):
- Label timesheet as: LastName_FirstName_Timesheet_EndDate, replacing the EndDate part with an eight-digit code for the pay period end date. For example, the pay period end date for 1/7/2024 – 1/20/2024 would be written as 01202024 and the timesheet would be labeled as follows: “LastName_FirstName_Timesheet_01202024”
- Send completed and properly labeled timesheet to your supervisor/instructor by the due date. Only one late timesheet and two reminders on WebTime per semester is allowed.
- Submit WebTime (which must match the hours in timesheet) as soon you submit your timesheet to your supervisor.
Procedure for faculty or staff member (supervisor):
- Send signed timesheet as PDF, labeled properly, as an attachment to this email address: UIC_CS_.ccz36k1v70c4lbcf @ u.box.com. (Note: Please manually remove the spaces from around the @ sign when you paste this address into your email “To:” field.)
- You may attach multiple timesheets to one email, but do not combine multiple PDFs into one. Keep timesheets separate for each employee.
- Submit timesheets by 9 a.m. on Monday after the pay period ends.
WebTime Submission Instructions (student's responsibility) Heading link
- Go to: https://apps.uillinois.edu/index.html
- Click on: Banner Self Service, Web for Employees, UIC – enter NetID and password at login
- Click on: Employee, Time Sheet, Access Timesheet and select:
- Undergrad TAs choose position number CB7716 – Computer Science, 699000 and click timesheet
- Multiple positions or non TAs – double check the position number and enter the hours appropriately and accurately
- First week will appear first, earn codes on left – select ‘Regular’
- Click on day worked and enter hours
- After finishing first week, save and scroll down to next page for next week
- After entering second week, submit for approval